Convention Services

Whether you are planning a professional conference or company party, Capers is here from inception to culmination. From meeting to exhibits, site selection to décor, floral and theme elements, audiovisual and entertainment to complete management services, and airport arrival to tours and transportation, Capers is on the ground overseeing all details.

You have a vision. You have a program. Don’t let the details take you away from your goal. That is our job, our mission. We take care of the details so you can focus on your objective.  Your Capers team is a buffer that allows you to focus on the goal of the convention. We’re thrilled to offer an extensive menu of services, we can do it all or just handle specific details, whatever fits your needs most.

 

Services include:

 

Welcome Gifts

From the moment your guests arrive, they will be ready to celebrate. We can create custom welcome gifts and amenities including:

  • Mexican tin mirrors or stars
  • Chocolates (Alamo shaped, of course)
  • Piñatas
  • Paper Flowers
  • Gift Baskets
  • Star Paper Weights
  • Cowboy Hats
  • Bandannas
  • Worry Dolls
  • Chips and salsa
  • Local beers / spirits
  • And more!
Transportation Services
Hospitality begins from the moment your guests arrive at the airport. We will meet them at the airport, coordinate travel to the hotel or event and ensure everyone travels safely and conveniently while they’re here! We’ll get them where they need to be without the worry. Buses, trolleys, river taxis, you name it and we’ll make it happen.
Airport greet and transportation

We’ll make sure all your convention guests get to their hotel without issue. Our team will work with you to build manifests that fully encompass all of the airport arrivals and departures so no one is left stranded and everyone gets where they need to be. Simple and effective so we can take the worry away from you and your guests.

Hotel accommodations

Need hotels for a large group, but don’t know where to start? We know hotels and we know how to work with their teams to get you the best rate available. Simply let us know what you’re looking for, where you’d like to be and how many rooms you need and we’ll do the rest!

Convention meetings and breaks

Looking for something fun or creative to do during meetings and breaks? We can help! Whether you simply want help coordinating some quick bites and beverages, or you’re looking for energizing, creative activities, we will help you every step of the way.

Food and beverage coordination

Let us make your convention, meeting, break or corporate event delicious! We’ll help you create the perfect menu, whether you’re looking for traditional Texas BBQ, the flavors of Mexico, food truck eats or a multi-course meal utilizing some unique and creative options. We have relationships with some of the best caterers and restaurants in San Antonio and the catering knowledge to help you build the best menu possible.

Entertainment booking

Band? Check! Magician? Check! Folklorico dancers? Check! Whatever type of entertainment you’d like, we can find. Bring in a magician to perform a show, welcome guests with traditional Mexican Folklorico dancers or bring in a live band to entertain your group throughout the event, the sky is the limit. Traditional or unique, we can make it happen.

Special event management

We think outside the convention and will help you create amazing special events for your group. We know the venues and will build an experience, not just another event. We will create a special “world” for your guests with whatever theme you’d like. Around the world… Rodeo nights… Fiesta galore… you name it and we’ll bring it to life.

In house floral and decor

We have an immense selection of floral and decor items right at our finger tips. Our warehouse is brimming with options including a 6-foot mirrored saddle that can be suspended from the ceiling, a giant Alamo, western decor, Fiesta decor, ranch-style decor and more! Additionally, our in-house floral department creates amazing centerpieces and floral displays that will bring beauty to your next event.

Specialty equipment rental and design

Need something custom? If we can’t find it, we can build it! We’ll create customized decor to fit your vision.

Special activities for convention goers and their families

Make sure your guests and their families get the most out of their trip. We’ll put together some unique and exciting activities to help them explore San Antonio and the surrounding area.

Transportation logistics

Buses, river taxis, trolleys, we know transportation. Whether you’re trying to transport a small group to dinner on a famous San Antonio River Taxi or coordinating the departure and arrival of hundreds to an off-site event, we will coordinate the right type of transportation to fit your needs.

Team building

We go beyond the traditional and add some flavor to our team building activities. Bring your group together for a margarita pour off, work together to find clues on a River Walk scavenger hunt or have us create something unique and personalized for your team.

Team building activities include:

  • Scavenger hunts
  • Texas style Cowboy Olympics
  • Geohunts
  • TeePee builds
  • F5 car build and race
  • Drum cafe
  • Paintball
  • Jeopardy-style game show
  • Chopped kitchen
  • And more!

 

We get to work to make your vision a reality with your goals in mind. We make the contacts, build on your initial ideas, present you with a proposal and hit the ground running! Our team takes care of the details so you don’t have to.

Let us help you with all or some of your convention needs!

Contact us

Take a look at some of our favorite events below and

check out the gallery page for even more.